References | INVISOFT s.r.o.

The customer

AUTOMATICKÉ PŘEVODOVKY PRAHA s.r.o.

Prague, Czech Republic

A specialist workshop focused on the service and repair of automatic and manual transmissions — for cars and motorcycles. Diagnostics, repairs and oil service, with customers booking their visit online on the workshop's website.

Automotive service Small business Cars & motorcycles

Sound familiar?

This is the profile of a typical customer we help — if any of this describes your business, this case study is for you:

Daily operations run on an aging custom application nobody dares to touch.

Whole agendas — warehouse, invoicing, planning — live outside any system: paper, Excel, memory.

Off-the-shelf software doesn't fit how the business actually works.

A traditional custom build was always too expensive to justify. It isn't anymore.

The challenge

An aging custom application covered work orders only — everything else was on paper or in spreadsheets.
Every vehicle checked by hand: registry lookups, insurance, MOT — browser tab by browser tab.
No user roles — everyone saw everything, including prices; no trace of who changed what.
Years of customer and repair history locked inside the old database.

The solution

A modern web system covering the complete workflow: online booking → vehicle intake → work order → warehouse → invoicing.
Full replacement of the legacy application, including migration of all historic data.
Runs in the browser on PC, tablet and phone, over a secure connection.
AI where it pays off — from the booking chatbot to repair suggestions and business analytics.

Every vehicle checked before it enters the workshop

Scan the registration certificate or type a VIN — the system fills the vehicle card and runs the car through state and commercial registries in seconds. What used to be a stack of browser tabs is now one screen.

Vehicle registry

Technical data of the car filled automatically from the official Czech registry.

Police ČR

Stolen-vehicle check against the police search database — before the car is accepted.

MOT (STK)

Validity of the technical inspection — a car without it can't go on a test drive.

Insurance (ČKP)

Mandatory liability insurance verified before a mechanic takes the wheel.

e-Vignette

Motorway vignette check — the workshop sits right next to a tolled section of the D1.

ARES

Company customers filled from the state business register by company ID.

Commercial register

Liquidation check on corporate customers — a warning before risky work starts.

Bank

Incoming payments matched to invoices automatically from the bank feed.

…plus SMS gateway, e-mail, QR payments, direct integration with the accounting system and Google reviews.

AI that earns its keep

Not a chatbot bolted on for show — AI works where it saves real minutes, every day.

Booking chatbot

A virtual assistant on the workshop's website books visits, answers questions and creates the reservation — day and night.

Repair suggestions

AI looks at similar past repairs and suggests the likely procedure and parts — the workshop's experience, on tap.

Ask your data

Intelligent search across the whole history — notes, defects, vehicles — by meaning, not just keywords. "Do we have that oil in stock?" is a question, not a query.

Business analytics

A BI dashboard with revenue, workshop load and profitability — plus predictions: the busiest days, what stock to buy ahead.

The gate reads license plates

A camera at the entrance recognizes every car driving in or out and logs it against the work order. Test drives document themselves — which car, which driver, when out, when back. When an insurance company or a speeding ticket asks "who was driving," the answer is one click away.

// gate event

14:32 → OUT 1BC 5530

work order #2500042 · test drive

14:51 ← IN 1BC 5530

✓ logged automatically

The complete workflow, covered

From the first click on the booking form to the paid invoice — and the agendas around it.

Front desk

Online reservations with SMS & e-mail confirmations
Customer records with duplicate detection, VIP & blacklist flags
Digital vehicle intake — photos and video straight from a phone
Customer signature on a tablet

Workshop

Work orders with workflow states and a job timer
Smart drag & drop calendar that fills gaps in the schedule
Transmission defect catalog — symptom in, procedure out
Repair history of every vehicle in one tree

Warehouse & money

Warehouse that works like an e-shop — scan, add to cart, done
Oils by the litre, minimum-stock alerts, tyre hotel with QR labels
Invoicing with QR payments and automatic bank matching
Direct integration with the accounting system

Around the workshop

Replacement cars — rental contract and protocol generated
Company fleet with deadline watch (MOT, insurance, vignette)
Attendance, HR deadlines and document storage
Roles & permissions down to "who sees prices"

The numbers that matter

AI-assisted development changes the economics of custom software — without cutting corners on engineering.

5×

cheaper than a traditional custom build

6 weeks

to a delivered, deployed first phase

1,000+

automated tests, incl. full end-to-end suites

10+

registries and services connected

A look inside

Vehicle list with gearbox codes and MOT status at a glance

Vehicle card — filled automatically from the registry by VIN

Defect catalog — the workshop's know-how, searchable by symptom

Could your business run on a system built exactly for it?

Workshop, clinic, warehouse or office — if your operations deserve better than paper and a legacy app, let's talk. No specification needed.

Email us: info@invisoft.eu

One system for the whole workshop.